Built for multi-unit businesses

Every invoice validated.
Every deposit tallied.

Payables on one side, the day's cash on the other. Nexsyn settles both into one ledger, for every location, every night.

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AP automation Daily reconciliation One ledger
Accounts payable
Reconciliation
INVOICE 20931$2,184.50
Lone Star Produce Co.
Store 02 · delivered Sep 19
NO PO MATCH VALIDATED
INVOICE 7781$3,460.00
Gulf Coast Seafood
Stores 01, 04 · September
PRICE +4.2% HELD · EMAILED
INVOICE 55012$1,905.25
Hill Country Beverage
Store 04 · delivered Sep 20
UNCODED GL 5200
Z-REPORT · STORE 02$0.00
The Domain
POS 4,218.40 · bank 4,218.40
UNMATCHED TALLIED
Z-REPORT · STORE 03−$50.00
Mueller
POS 5,077.15 · bank 5,027.15
SHORT SENT TO GM
BANK FEED · SEP 21$14,720
4 deposits
2 locations · operating ••4471
UNAPPLIED APPLIED
Nexsyn ledgerAUSTIN, TX · SEP 21 4 ENTRIES
AP Lone Star Produce · Dr 5100 · Cr 2000 2,184.50
REC The Domain deposit · Dr 1010 · Cr 1250 4,218.40
AP Hill Country Beverage · Dr 5200 · Cr 2000 1,905.25
REC South Congress deposit · Dr 1010 · Cr 1250 6,412.30
Debits 14,720.45  =  Credits 14,720.45 POSTED
Accounts payable

Validate before you pay.

Invoices arrive from every vendor and every location. Nexsyn reads each one, checks it against the PO, the delivery and your contract price, codes it, and queues it for the next pay run.

Three-way matching on every line Duplicates and price creep caught early You approve what gets paid, and when
Invoice 20931
Lone Star Produce Co. → Store 02 · The Domain
$2,184.50
Matched to purchase orderPO 7719
Matched to delivery receiptSep 19
Prices match contract3 of 3 lines
No duplicate found90-day window
Coded to account5100 · Produce
Queued for Friday's pay runApprove
Close of Sep 21
14 locations in Texas · POS, cash and bank feeds
13 tallied
Store 01 · South Congress
POS 6,412.30 · bank 6,412.30
TALLIED
Store 02 · The Domain
POS 4,218.40 · bank 4,218.40
TALLIED
Store 03 · Mueller
POS 5,077.15 · bank 5,027.15
−$50.00
Store 04 · Round Rock
POS 3,960.90 · bank 3,960.90
TALLIED
Mueller is $50.00 short — sent to its GMOpen
Reconciliation

Tally every store, every night.

Register totals, card settlements and cash deposits are matched to the bank the same night they happen, so a short drawer is a conversation tomorrow morning, not a surprise at month end.

POS, card and cash matched to bank feeds Variances routed to the right manager Books balanced before close, not after

One dashboard.
Turn on what you need.

Payables and reconciliation run as automations on the same ledger. Switch each one on per entity, per brand or per location, and watch the queue clear.

app.nexsyn.ai/automations
Overview
Automations
Payables12
Reconciliation3
Ledger
Locations14
Sep close6 days remaining
Invoices processed today41238 awaiting approval
Locations tallied13 / 14Mueller short $50.00 · Austin
Posted to ledger$1.28MBalanced · September
AutomationsALL LOCATIONS
Invoice capture
Email, PDF, photo and EDI, from every vendor
ON
Three-way matching
Invoice against PO and delivery receipt
ON
Duplicate and price checks
Blocked before the payment run
ON
POS and bank sync
Z-reports and deposits pulled in nightly
ON
Variance routing
Short drawers sent to the store manager
ON
ERP posting
Balanced entries written to your system of record
SETUP
AP Agent & Reconciliation Agent

And the follow-ups
write themselves.

When something doesn't match, the agents draft the email to the vendor or the note to the store manager. You read it and send.

Invoice 7781 — September deliveriesGulf Coast Seafood · Accounts receivable
AP AGENT · DRAFT REPLYHELD FROM PAY RUN
Gulf shrimp billed at $18.40/lb against a contracted $17.65 (+4.2%).

Hi Gulf Coast team, thanks for invoice 7781. Gulf shrimp is billed at $18.40/lb against our contracted $17.65. Could you send a corrected invoice? We'll schedule payment as soon as it arrives.

SendEdit
Store 03 · MuellerTo: General manager
RECON AGENT · DRAFT NOTE−$50.00
Z-report 5,077.15 · bank deposit 5,027.15.

Sunday's deposit came in $50.00 under the Z-report. Could you check the drop log and the safe count before close today?

SendEdit

Payables and cash,

settled on one ledger.

"The bigger value isn't the hours saved. It's the visibility. Catching issues in real time changes the conversations entirely versus discovering them weeks later."

A MULTI-UNIT CONTROLLER, ON WORKING WITH NEXSYN

Questions, answered

No. Nexsyn sits on top of the ERP you already use: it captures, validates and tallies, then posts balanced entries into your system of record.

Each automation is a switch, and you can scope it per entity, brand or location. Start with invoice capture, add matching and reconciliation as your data connects.

Nothing is paid or posted without your approval rules. Exceptions sit in a queue with the reason attached, and the agents draft the vendor email or the note to the store manager for you to send.

Yes. Coding, routing and reconciliation all work at the location, brand and entity level, which is why multi-unit operators are the fit.

[YOUR POS AND ERP INTEGRATIONS — list the systems Nexsyn currently supports]

See it on your own numbers.

Bring a messy AP inbox or last month's register tallies. We'll run them live.

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